Choose the right role
Add each person with the least access they need. Owners and authorised admins can compare role permissions before creating the account.
Share first access securely
QuickDesk may show a temporary password once. Send it through an appropriate private channel and ask the member to replace it after signing in.
Review membership
Remove people who no longer need access and watch plan seat usage. Do not share one member account between several people because ownership and audit context become unclear.